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What Lies Beneath: Technology That Supports Effective Compliance

Much has been written about the reporting requirements mandated by federal laws such as the Sarbanes-Oxley Act of 2002 (the Act), the Health Insurance Portability & Accountability Act (HIPAA) and the Gramm-Leach-Bliley Act enacted in 1999 (GLBA), but less has been said about the technology that underlies successful efforts to comply. What is clear is that enterprise software and integrated records management are the only viable ways to meet these requirements. The software selected must take into account both changes in these requirements, and the prospect of future state and federal retention and reporting requirements. Since software doesn't exist in a vacuum, hardware and network considerations must be part of the overall system strategy. Law firms with corporate clients and corporate counsel need to be involved in the planning and implementation of such a system.

Since corporations have needs other then compliance with governmental reporting, retention and privacy protection requirements, the integrated enterprise system selected must support multiple needs such as:

  • Day-to-day business operations;
  • Business continuity in case of a disaster; and
  • Compliance with discovery requests in the event of litigation.

Assuming that the enterprise level software meets these requirements, consideration must be given to the data (records management) and the supporting network necessary to support an integrated ERM system.

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