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Practice Tip: Using Rules To Organize Your Outlook Inbox

By Sarita Livit
September 28, 2004

How often have you been faced with the challenge of locating an important e-mail message in an impossible sea of an unorganized Inbox? Where is that meeting again? What is that date again? If you are like most of us, you give up before the search has begun because the volume of messages makes locating one, a daunting if not impossible task ' “I'll never find the message in this mess.”

On average I estimate that my Inbox receives over a hundred new messages each day. That's a lot of messages, and I don't believe that I am all that unique. Luckily, many of those messages can be purged immediately, but a handful often need to be retained ' at least for the time being. So, what do you do with the remaining messages? How can you organize them and keep your Inbox uncluttered? Most importantly, how can you find important messages WHEN you need them?

Outlook provides you with the ability to create rules or alerts to manage and organize your Inbox.

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