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Inside The Rules

By Joan E. Feldman
July 28, 2005

The proposed amendments to the Federal Rules of Civil Procedure (FRCP) may be among the most significant changes ever to the code, simply because electronic discovery affects nearly every commercial litigation matter filed daily in the United States. Digital evidence has changed the litigation arena like no other evidentiary influence ' often turning what would otherwise be a nominal tactical dispute into the decisive battle in an entire lawsuit.

Most litigators and others connected to the activities of e-discovery agree that electronic discovery issues are complex and expensive. This premise is partially echoed in the report of the Civil Rules Advisory Committee. The Committee said on pages 2, 7 and 8 of its report that discovery of electronic information “is “more burdensome, costly, and time-consuming” than traditional discovery. The report also noted that:

There is great uncertainty as to whether and when a party may continue some or all of the routine recycling or overwriting functions of its computer system without risk of sanctions. Suspension of such operations can be prohibitively expensive and burdensome, and can result in the accumulation of duplicative and irrelevant data that must be reviewed and produced, making discovery more expensive and time-consuming. (See also, pp. 3, 17 of the report, and pp. 11 and 18 of the proposed amendments.)

The proposed rules take on issues of accessibility and adequate preservation, as well as the burden and cost of review. In addition, the proposed Rule 26(f) change calls for a discovery planning conference by the parties to discuss electronic discovery issues. To some extent, unfortunately, the proposed rule changes lag behind technological advances in business environments. For example, in the very early years of electronic discovery, there may have been occasions where draconian measures were taken to restore data ' particularly backup data. In recent years, however, it's no longer necessary to restore every backup tape or blindly restore “sample” tapes.

Today, an experienced electronic-discovery specialist with knowledge of enterprise technology can target backup media containing responsive data sources through interviews and a review of existing documentation (such as network security access logs). Once responsive locations are identified, the backup can be segregated, preserved and tagged for further review. Most backup software used in today's businesses provides detailed indices displaying files and their location on the backup media. As a result, it is much easier to catalog and select responsive data from backup tapes and backup drives. This often obviates the need for the expensive and time-consuming wholesale restoration, and review, of back- up tapes.

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