Law.com Subscribers SAVE 30%

Call 855-808-4530 or email [email protected] to receive your discount on a new subscription.

DMS Matter-Centric Architecture Update: One Year Later

By David E. Kiefer
January 26, 2007

Modern Document Management Systems (DMS) provide ways of creating structures for organizing content that go beyond old-fashioned 'folders.' 'WorkSpaces' can contain folders (static containers for content) and stored searches (dynamic, predefined ways of finding current content that meets specific search criteria) organized under 'Tabs.' Security and metadata (document-specific profile information) can be assigned to different levels of the structure, and lower levels can be set to 'inherit' higher-level security and metadata values.

In a law firm environment, it is natural, considering the way matters are handled and taking into account important business processes (including new matter opening procedures and records management requirements), that each matter be allocated a WorkSpace ' leading to the 'Matter-Centric' architectural paradigm. Financial services, accounting and other professional services firms may use similar but different paradigms (typically client-specific or task-specific), and generic types of WorkSpaces may be used in any type of business, such as user-specific Personal WorkSpaces, business-to-business Vendor WorkSpaces, help desk or support services Application WorkSpaces, and myriad types of administrative WorkSpaces.

The power of security management within a WorkSpace and the convenience of metadata and security inheritance make it easier for users to store new content or move existing content into appropriate containers with a minimum of additional data entry.

Read These Next
Major Differences In UK, U.S. Copyright Laws Image

This article highlights how copyright law in the United Kingdom differs from U.S. copyright law, and points out differences that may be crucial to entertainment and media businesses familiar with U.S law that are interested in operating in the United Kingdom or under UK law. The article also briefly addresses contrasts in UK and U.S. trademark law.

The Article 8 Opt In Image

The Article 8 opt-in election adds an additional layer of complexity to the already labyrinthine rules governing perfection of security interests under the UCC. A lender that is unaware of the nuances created by the opt in (may find its security interest vulnerable to being primed by another party that has taken steps to perfect in a superior manner under the circumstances.

Strategy vs. Tactics: Two Sides of a Difficult Coin Image

With each successive large-scale cyber attack, it is slowly becoming clear that ransomware attacks are targeting the critical infrastructure of the most powerful country on the planet. Understanding the strategy, and tactics of our opponents, as well as the strategy and the tactics we implement as a response are vital to victory.

Legal Possession: What Does It Mean? Image

Possession of real property is a matter of physical fact. Having the right or legal entitlement to possession is not "possession," possession is "the fact of having or holding property in one's power." That power means having physical dominion and control over the property.

The Stranger to the Deed Rule Image

In 1987, a unanimous Court of Appeals reaffirmed the vitality of the "stranger to the deed" rule, which holds that if a grantor executes a deed to a grantee purporting to create an easement in a third party, the easement is invalid. Daniello v. Wagner, decided by the Second Department on November 29th, makes it clear that not all grantors (or their lawyers) have received the Court of Appeals' message, suggesting that the rule needs re-examination.