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Workshare Does Its Share to Secure Your Documents

By Alan Pearlman
September 29, 2006

Although most law firms use massive deployments of traditional security solutions to lock down their office systems, networks, and all of their stored content, most of them still struggle with the massive loads of shared electronic documents that flood their corporate network, the Internet, the e-mail system and all of their portable storage devices.

Within most of the e-mails also containing about 30% attachments, clearly documents are the new high-risk carrier in the plague of privacy, as well as financial and intellectual property leaks. We have seen (very recently) loads of damaging document leaks in the public spotlight, wherein corporate and legal counsels (and even CEOs) have been embarrassed right out of existence.

Many law firms have been given a false sense of security with the rise of documents converting into Adobe PDF format. Publishing, they find, is NOT the same as protecting the document. PDFs continue to leak damaging information to outside sources, and Adobe itself has, in the recent past, issued a few security alerts describing 'highly critical' flaws found in the product by many professionals in the security business. The Pentagon itself has been embarrassed by issuing a Web site report associated with the killing of an Italian Secret Service agent in Iraq, while a few hours after reading the item, readers had the ability to read all of the redacted ' TOP SECRET ' information that revealed confidential U.S. tactics and names in the Adobe PDF document just by using a cut and paste technique.

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