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Declaring Digital Documents As Records

Many law firms have joined the quest to go 'paperless.' This holy grail of efficiency and order in the digital age has been touted for years as being just over the horizon. The answer to the question 'how do we get there?' has been just as elusive. Sure, some of your colleagues may have achieved this ideal within the confines of their personal office, but frequently at the expense of significant additional burden and paper for those who support or collaborate with them. In a world where so many attorneys and support staff still rely on hard copy versions of documents, the only way to quickly go paperless has involved massive amounts of document imaging, even when many of the documents being scanned originated in an electronic format.

What is the attraction of a 'paperless office'? This phrase conjures images of a pristine working environment, free of clutter, where any piece of information is available at a moment's notice. There is no doubt that electronic information offers the promise of easy searching and reuse coupled with a very slim physical footprint. Paper, on the other hand, turns very quickly into a disorganized mess and tends to clutter our sight for years because this hardcopy information sits in piles on desks and floors or in boxes in basements and warehouses.

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