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Centralizing Stores of Information to Make Retention Policies Possible

By Eric Mosca
March 30, 2009

Most law firms understand the need to plan for the implementation of records retention policies, but there has been little agreement on how to achieve this goal. Firms are acutely aware of the rising costs associated with storing physical data and the burden surrounding backup, maintenance and migration of electronic content. When faced with the need to produce information, be it at a client request or when compelled by a court, the more control a firm has over its data, the more efficient and cost effective this process will be.

Firms have had to contend with the question of whether information governance will be achieved through centralization of data or the centralization of the governance process. Data centralization has been the preferred solution in many cases for a variety of reasons. IT departments realized long ago the benefits that come from centralized data storage and maintenance. This trend has only increased as server virtualization has become so common. Security and backup goals are easier to meet when data is stored centrally. Data replication has also become more common as a disaster recovery safeguard, and this is easiest to administer from centralized data stores.

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