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Data Loss Prevention: A Concept in Motion

By Kandace Donovan

Certainly, Data Loss Prevention (“DLP”) has been part of the legal IT professional's mantra for years. In fact, you most likely have some form of DLP in place at your firm to identify, monitor and protect data at rest, such as ethical walls in the document management or records management systems, disabled USB ports, or locked down access to public e-mail providers like Yahoo. However, according to a recent survey of the top 25 Am Law 200 firms, what's really keeping general counsel or risk partners up at night is the risk exposure associated with data in use and data in motion (conceptually speaking). Why? Because law firm business is extremely document intensive and active work can be conducted anywhere; on a laptop, in a coffee shop, at home or on a hand-held device. (Quantitative telephone survey of risk professionals at the top 25 Am Law 200 firms, conducted by The Frayman Group in February 2009.)

The current economic climate, along with portable devices and the mobility of today's workforce, has truly created the perfect storm ' exacerbating DLP issues and expanding the definition of DLP and related needs beyond the piecemeal technology offerings currently available. Preventative steps like ethical walls can easily be applied to stored data ' but data in use is the true risk to address.

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