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Managing Section Breaks in Word 2010
Having a firm grasp on how to handle section breaks is crucial when composing legal documents. Section breaks are what allow you to set varying headers/footers, page numbering formats, paper orientation, vertical alignment, and more throughout a document.
This column provides an overview of section breaks, how to examine existing section breaks, and setting new section breaks.
What Exactly Are Section Breaks?
A section break indicates to Microsoft Word that you are modifying the page layout from that point forward. You can think of section breaks as road signs telling Word where to change direction. For instance, court briefs do not generally have page numbering on the title page, but may have Roman numeral numbering in the Table of Contents and Table of Authorities, as well as Arabic numbering at the beginning of the brief. In this example, you would need to use section breaks to tell Word: “Place no page numbering in the Title section, use Roman Numeral numbering in the TOA and TOC section, and then use Arabic numbering in the brief section.”
At the bottom of the page, just prior to the “change” in page numbering, you would need to place a Next Page Section Break. In the example mentioned above, place the break at the bottom of your title page, and again at the bottom of the final page in your Tables of Contents and Table of Authorities. This creates a three-section document.
The Next Page Section Break is most commonly used in legal documents, and contains not only a section break, but a page break as well. The built-in page break is required so the next page/section can begin a different page layout feature. This is the only type of section break we will delve into in this column.
The Continuous Section Break is most often used when creating columns. This break does not contain a page break.
Odd and Even Section Breaks are often used in a book layout, where the chapter name may be located on even pages and the page numbering on the odd pages. This break does contain a page break.
Reviewing a Document with Section Breaks
1. Determine which section your cursor is currently resting in, right-click Word's status bar and click Section. At the far left of the status bar you will see the section number.
2. Turn on the Show/Hide feature (non-printing characters). Word displays where the section break was set and what type of break it is.
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