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Key Tech Terms to Know: Archives, Backups, Disaster Recovery and “as-a-Service”

By Jeff Ton

Law firms today are inundated with new data protection and recovery methodologies from vendors. It's a hot market because technologists in law firms are under intense pressure to protect sensitive client data and clients are now holding their firms to higher standards than ever. However, IT leaders are struggling to make sense of what they need to have, both to meet client demands and stay ahead of the ever-evolving threat landscape.

For this reason, below are a few essential definitions, intended to provide clarity and guidance to firms that are exploring how to improve their data compliance, protection and recovery posture.

Definitions and Differences

Archive: A collection of historical business records that are immutable and unchangeable, which must be retained for future reference should you ever need to produce evidence (perhaps when legal or regulatory questions arise). Archiving refers to the process of moving data that is no longer in active use to a separate storage device. Many organizations define archive data as any copies older than 120 days, whereas some may archive immediately when a matter is closed. Typically, archive data can be located online in to-disk format or offline in to-tape format.

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